Privacy Policy



This privacy policy (hereinafter the “Privacy Policy”) describes current policies and practices with regard to Personal Data collected manually or through the websites (;;; (hereinafter referred to as the “Website”). The Website is operated by Us, American Overseas Memorial Day Association Foundation ASBL (a company incorporated under the laws of Belgium, having its registered office at 1200 Sint-Lambrechts-Woluwe, Almaplein 3 mailbox 7, registered under the number 0403.086.468, and Personal Data collected through it will be controlled by Us.


By accessing, browsing or downloading any part of the Website or of its content (hereinafter referred to as the “Content”), or by posting or uploading to the Website, or by using the services provided through the Website (hereinafter referred to as the “Services”) or by any other use of the Website and of its Content, whether as a registered user or an unregistered user, the visitor (hereinafter referred to as “You”) declares that he has read and accepted the Privacy Policy.

If You are under the age of majority in Your state (i.e., if You are a minor) You represent to Us that, You have the required consent to do so from a parent or legal guardian, and that Your parent or legal guardian has read and agreed to this Privacy Policy. If You are using the Website on behalf of any entity, You represent and warrant that You are authorized to accept the Privacy Policy on such entity’s behalf.

If You do not agree with the above, You may not use the Website.

2.Collection of Personal Data

In the privacy Policy “Personal Data” shall mean information provided by You which with reasonable efforts, may be used to identify You (such as first name, last name, gender, title or rank, birth date, city, state, zip code, address, locations, email address, phone number as well as computer or mobile device’s Internet Protocol or other unique device identification.

By accessing, browsing or downloading any part of the Website or of its content (hereinafter referred to as the “Content”), or by posting or uploading to the Website, or by using the services provided through the Website (hereinafter referred to as the “Services”) or by any other use of the Website and of its Content, whether as a registered user or an unregistered user, You authorize Us to collect, process and share with others Personal Data within the scope and for the purpose of Our activities.

You are not required to provide Us with Personal Data and You can decline the transfer thereof at any time. However, if You choose to withhold Personal Data, please be aware that We may not be able to provide You with services that may be dependent upon the collection of Your Personal Data.

3.Third Party privacy policies

You acknowledge that at certain occasions using the Website, the Content or the Service requires acceptance of third party privacy policies, in particular in relation to collection of monies through the Website. Please be advised that We use the PayPal service and that the relevant privacy policy is available here and applies to any information You submit during payment process through the Website. We will receive Your name, address, e-mail address, phone number and donation amount from PayPal for the purpose of processing your donation and issuance of a receipt.

4.Correspondence and Notifications

If You send Us correspondence via email, the postal service, or other form of communication, We may retain such correspondence and the information contained therein and use this information to respond to Your inquiries and/or to provide notifications to You. You also acknowledge and accept that if You register for any current or future newsletters or if You provide Your email address to Us without opting out, We may send You correspondence about a variety of topics such as events, new initiatives, fundraising, and volunteer or employment opportunities (should the latter arise).

If You do not wish to receive correspondence or notifications from Us, You may unsubscribe according to the information provided within the correspondence, or by contacting Us using the information below.

5.Information received from other sources

We may possess information about You from other sources than You, including publicly accessible sources, and may combine this data with information We already have about You to update, expand and analyse our records and provide services that may be of interest to You. Please be aware that, if you access the Website, the Content of the Service from a mobile device, Services may initiate a unique identifier account which it may associate with that mobile device. We may obtain such information from You and may associate it with Your mobile device and may link it to You.

We will only use such third party information for the specific purpose for which it was provided to Us.

6.Analytics and Aggregate information

You acknowledge that We may collect through the Website, the Content or the Service any data for analytical purposes, such as through Google Inc. and that such data may include general and/or non-personal and/or statistical information about You. This information may include (i) website traffic data, (ii) duration of access to certain Content and (iii) information about access to hyperlinks via the Website and may be used to generate an overview of Website users’ aggregated demographic, preference and usage habits to allow Us to optimize and target our services. We may group this information into aggregate data to allow Us to optimize and target the Services for You or to transmit to transmit it in a way that will not identify you to third parties.

7.Cookies, Web Beacons and Other Tracking Technologies

As with many other websites, software services, and mobile applications, We automatically collect certain information and data through the use of “cookies,” “web beacons,” and other tracking technologies to provide the Services, to enhance Website functionality (e.g., user ID and password prompts, and event registrations), to aggregate data about traffic to the Website, the Services and the Content and to perform routine system maintenance. (Cookies are small pieces of data used by websites and software services to identify repeat users, facilitate the user's ongoing logins and access to a software service or website, and facilitate use of the software service or website. Web beacons are transparent pixel images that are used in collecting information about website usage, email response and tracking.) Cookies, web beacons, and other tracking technologies may be delivered in a first-party or third-party context in connection with one of our service providers. We may also use the same in association with emails sent to You by Us. The Services may also capture technical information about visits to the Website, such as: internet domain names and host names, IP addresses, browser and operating system information, clickstream patterns, access information, user-agent, HTTP referrer, last URL requested by the user, client-side, and server-side clickstream.

When accessing the Website you will be requested to accept the use of cookies and you may refuse the same. However, by continuing access to the Website you hereby unconditionally agree that cookies will be traced and stored. You may refuse further collection of cookies at all times by adopting the appropriate settings in Your web browser or by opting out by contacting Us using the information below. Please note, however, that if You disable cookies or opt-out, We may not be able to provide You with services that may be dependent upon their collection.

8.Limitations on the use of Personal Data

Please rest assured that, if not provided to the contrary in the Privacy Policy, failing your explicit consent to do so, We shall not share Personal Data with any companies, organizations and individuals besides Our organization, Our members and Our AOMDA affiliates, unless We feel it is necessary to enforce compliance with the Privacy Policy, the Terms and Conditions published on the Website, or to protect Us, our Website and its Content, our Service, Our legitimate interests and /or the legitimate interests of other Website users or the public as required or permitted by law (such as for purposes of detecting, preventing or otherwise addressing fraud, security or technical issues) or to comply with legal obligations imposed on Us or to ensure the due performance of the Services and/or operation of the Website in which case We may provide Personal Data to third party service providers on a need-to-know basis and on the condition that the data is duly protected by that third party on Our behalf.

9.Protection of Personal Data by Us

We comply with the Belgian Act of 8 December 1992 on the Protection of Privacy in relation to the processing of personal data, the processing of data was notified to the Belgian Commission for the Protection of Privacy. We take reasonable efforts such as implementing security measures as We deem appropriate and consistent with industry standards (such as firewalls and encryption technology) to secure and protect the privacy, accuracy and reliability of the Personal Data provided by You and to avoid loss, misuse, unauthorized access, disclosure, alteration and destruction of the same. All Personal Data We collect about You is used in compliance with the purpose for which it was collected or authorized by You, i.a. under the Privacy Policy and the applicable Terms and Conditions.

However, since no data security protocol is impenetrable, We do not guarantee the security of Our systems or databases, nor can We guarantee that Personal Data We collect about You will not be breached, intercepted, or otherwise disclosed without authorization. Therefore any information You provide to Us is provided at Your own risk and if You choose to communicate with Us You assume this risk. Specifically, communications that You may have with Us via email or postal mail generally should not be considered secure, unless We advise You that specific security measures are in place prior to Your sending information and We request that You not to send or post sensitive information through these means.

10.International data transfers

Our activities are international by nature. You consent that Personal Data that We collect about You may be transferred, processed, located and/or accessed by Us in countries other than the country in which it originally was collected, i.a. in territories outside of European Economic Area and Switzerland, where We (or our Service Providers) operate. In such cases We will protect Personal Data as described in the Privacy Policy and will take measures to comply with the legal requirements applicable in such territories to ensure adequate protection of Personal Data.

We highlight that We are affiliated to AOMDA Foundation, a non-profit organization, with registered office in Washington DC, (1090 Vermont Avenue, N.W., Washington D.C. 20005, USA), and registered in Washington DC as a 501c3 charitable organization (hereinafter referred to as “AOMDA USA”) who is responsible for the processing of personal data it receives from Us and You accept that Personal Data We collect about You may be transferred to AOMDA USA.

We certify that for all onward transfers AOMDA USA complies with the EU-U.S. Privacy Shield Framework and is committed to subjecting all Personal Data received from European Union Member States in compliance with the principles applicable under the said Framework including the onward transfer liability provisions. With respect to Personal Data received or transferred pursuant to the Privacy Shield Framework, AOMDA USA is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission and may, in certain situations, be required to disclose personal data in response to lawful requests by public authorities to meet national security or law enforcement requirements.

11.Data access and corrections

If you wish to access, correct or delete your Personal Data, you may at all times do so free of cost by contacting Us as indicated below. Upon receipt from You of a written request and of information allowing Us to identify Your relevant Personal Data, this Personal Data as recorded or processed by Us will be either disclosed to you, deleted or corrected (and corrections will be notified to any third party recipients). You acknowledge however that requests to delete or correct Personal Data are subject to any applicable legal and ethical reporting or document retention obligations and that therefore, You should not expect that all of Your Personal Data will be completely removed from the databases in response to Your requests or corrected for the past.

12.Third Party Websites

This Privacy Policy applies only to the Website, the Content and the Service and to collection, use and disclosure of Personal Information by Us. If links or interfaces to other websites are provided on the Website, including social media sites such as Facebook, LinkedIn, Twitter and others, you must be aware that clicking on links will take You to third party websites and that then You become subject to the third parties’ own privacy policies. While We support the protection of Your privacy and encourage You to carefully read the said policies, We expressly disclaim any and all liability related to any use of third party websites.


If any provision of the Privacy Policy is deemed unlawful, void or for any reason unenforceable, than such provision shall be deemed severable and shall not affect the validity and enforceability of any remaining provision. No waiver of any of the Privacy Policy shall be deemed a further of continuing waiver of such term or condition or any other term or condition.

14.General provisions

We reserve the right to modify the Privacy Policy at any time by posting the amended version on the Website with the indication of the date of the applicable version. You must check the Privacy Policy at every new visit and will be presumed to have read, to agree to and accept the modifications which will be applicable to You from Your first visit following the modification.

The Privacy Policy is subject to Belgian Law. Only the courts of Brussels (Belgium) are competent for disputes arising out of or in connection to the use of the Website, the Content and the Service.

15.Our contact details

All requests, questions, or concerns about Personal Data and/or this Privacy Policy must be directed to Us via the following contact information:

American Overseas Memorial Day Association Foundation ASBL

c/o Almaplein 3, b. 7

1200 Brussels, Belgium